How to send SMS from Microsoft Outlook 2007
Ozeki offers a powerful solution for
sending SMS from Microsoft Outlook 2007 to mobile phones. With this
possibility you can add SMS functionality to your corporate IT system to
improve communication. To achieve this functionality you need a stable SMS
gateway such as Ozeki NG SMS Gateway which is a software product and can be
installed on your computer. It forwards SMS messages to the mobile network
either with a GSM modem attached to the PC or it connects directly to the
SMS center of the mobile service provider over the Internet. This solution
will provide you an effective and well-functioning SMS system. In this
article you will find detailed information on this solution.
For step by step instructions on this solution, please open
to the following page:
Installation
guide on how to configure MS Outlook 2007 to be able to send SMS
( Video tutorial included)
Fields of applications
SMS messaging is a widely used communication mechanism both
in business and everyday life. As it is one of the simplest and quickest
communication method today, SMS technology is welcomed in business sector as
well. But there is still an urgent need to connect computers to
mobile phones to ensure availability and fast response possibilities.
Microsoft Office Outlook 2007 includes a new feature among its services
which can be a solution for this issue. It is called Outlook Mobile Service.
With the help of this application it is possible to create and send SMS text
messages to mobile devices from your computer. In
this way e-mail messages, reminders and calendar entries can be forwarded to
your mobile device when you are away from the office. Therefore you will be
available in all the time and you will never miss important events or
meetings. In this way Outlook Mobile Services can function as a complete
personal information manager.
These excellent features can be achieved with the use of an
SMS gateway software. This software will
provide the necessary SMS functionality to your corporate IT system.
Therefore you will be able to send and receive SMS messages from your
computer to mobile phones. This SMS functionality makes you possible to be
always available even if you are away from the office. Furthermore, with SMS
technology you can keep in touch with your colleagues, customers, business
partners.
Ozeki NG SMS Gateway is a software which
is able to meet the above mentioned properties to provide SMS extension to
your corporate IT environment. Using an SMS gateway software also makes
bi-directional communication possible. This means that a text message is sent
from your computer (from Outlook) is received on a mobile phone. The user of
the phone can reply to this text message and this reply will be sent to the
sender's mobile phone. If you decide to implement this solution you
will get a stable and well-functioning system to improve communication within
and outside of your company.
Benefits
By combining Ozeki NG SMS Gateway with Outlook Mobile
Services you will gain a modern information manager system. You will be able
to forward your important calendar entries, urgent reminders or even
received e-mail messages as an SMS message. In this way you can save time and
money as you always be up-to-date, prepared and well-informed. It is also
possible to send one message to more than one mobile phones and to e-mail
addresses at the very same time. So you do not need to send a message twice
or more if there are numbers of recipients. Moreover you do not need to
choose from the sending methods as you can send your message both as SMS and
e-mail message. With this solution you will always be available. You also can
improve your corporate communication as SMS messages are simple but still
very effective and quick methods of communication.
Prerequisites
In order to setup this solution you need to find a way
to connect your system to the mobile network. You can do this
by using an Internet connection or you can
setup a wireless connection by attaching a GSM phone/GSM modem to your computer. To help you make a
decision, we have prepared a webpage for you:
Internet based SMS connections vs. GSM modem based (wireless) SMS connections.
Depending
on what you select, you need the following prerequisites.
Prerequisites for Internet based connection to the Mobile network
If you wish to connect your system to an SMS service
provider over the Internet you need the following components:
Figure 1/a - Prerequisites for Ozeki NG SMS
Gateway IP SMS connection
In this case you need to find an SMS service
provider who can reach the mobile phones in your area. This SMS
service provider should be able to provide SMS service through
the Internet. To find such a provider, you can check our
website where we list some of them:
SMPP SMS Service providers.
Once you have found such a provider, you need to sign up for
their service to get the connection parameters. You can use these parameters
to configure your Ozeki NG SMS Gateway software.
Prerequisites for wireless (GSM modem) connection to the Mobile network
If you wish to connect your system to the mobile
network wirelessly, you need a GSM modem or GSM phone, that you
can attach to your computer with a data cable. In this case your Ozeki
NG SMS Gateway software will operate this phone and will send and receive
SMS messages wirelessly. To setup this connection method, you need the following
components:
Figure 1/b - Prerequisites for Ozeki NG SMS
Gateway GSM modem connection
Your checklist (for GSM modem connection):
*The SIM card will come with a plan, that will
determine how much money you will spend on each SMS.
System architecture
Ozeki offers a solution for send SMS from Microsoft Outlook
2007. It works as follows: First you need to compose your message in
Outlook. Microsoft Outlook 2007 connects to Ozeki NG SMS Gateway over
web service. With the help of it, the message will be forwarded to the
SMS gateway which will process it and send an SMS message to the given mobile
phone with the text of your message. If there is an
IP SMS connection between your gateway and the SMS center of a mobile
service provider then you can receive a reply to your SMS. It is possible
because the SMS gateway is able to set the phone number, which was provided in
Outlook, as the phone number of the sender. In this way you can get the reply
to your mobile phone. This process can be examined in Figure 2.
Figure 2 - Ozeki NG SMS Gateway - solution
for how to send SMS from Microsoft Outlook 2007
How to implement this solution
To send SMS messages in Microsoft Outlook 2007
you need to do some settings. This solution requires encrypted connection so
first you need a certificate for this purpose. Then configuration in
Ozeki NG SMS Gateway is also necessary. Here you need to create a new user and
provide an address where you wish to provide this service. Finally you need to
set Outlook also. For a detailed installation guide please go to
setup instructions.
Conclusion
To sum the above mentioned, if you add SMS functionality to
your corporate IT system with the help of an SMS gateway you will enjoy
several advantages. This solution provides you a seamless communication
experience at the highest level. SMS technology makes it possible to be
available in all the time and to improve corporate communication. With the
implementation of this solution you will get a secure, reliable and cost
effective communication system based on SMS technology.
Please go to the
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